Human resources planning ensures the best fit between employees and jobs while avoiding manpower shortages or surpluses. There are four key steps to the HRP process. They include analyzing present labor supply, forecasting labor demand, balancing projected labor demand with supply, and supporting organizational goals.

Besides hardware and software, it also includes people, forms, policies, procedures and data. Modern HRIS can help organisations by automating most HR planning functions. HRIS becomes an important strategic tool since it collects, manages and reports information for decision-making.

HRIS benefits An HRIS enables the HR department to spend less time on clerical tasks, helps ensure the accuracy of employee data and can enable employees to take a greater role in the management of their information.

Developing and implementing a successful HR strategy in 6 steps

1. Step one: align with business needs.
2. Step two: plan, prepare and measure.
3. Step three: communicate to stakeholders.
4. Step four: promote collaboration.
5. Step five: create measures.
6. Step six: assessment.
7. Do remember.

Types of Human Resource Information Systems (HRIS)

• Employee Information Systems.
• Position Control Systems.
• Applicant Selection and Placement Information Systems.
• Performance Management Information Systems.
• Government Reporting and Compliance Information Systems.

Generally speaking, HRMIS contains the function modules of system management and maintenance, personnel management, employee recruitment, employee training, performance evaluation, salary management and human resource decision making.

Steps in Human Resource Planning (explained with diagram)

1. Analysing Organizational Objectives:
2. Inventory of Present Human Resources:
3. Forecasting Demand and Supply of Human Resource:
4. Estimating Manpower Gaps:
5. Formulating the Human Resource Action Plan:
6. Monitoring, Control and Feedback: