Take the following steps to create a new A/P Voucher:

The total amount of all the vouchers that have outstanding balances owed are recorded as accounts payable on the balance sheet. Once the voucher has been paid, the proof of payment is included in the voucher and recorded as a paid voucher.

A voucher is an internal document within a company that is issued by the accounts payable. Once the voucher is issued, it means that the invoice’s been checked, and it’s been confirmed that it needs to be paid. The voucher authorizes the payment of the invoice in one lump-sum that will be written on the balance sheet.

1. Double-click Transactions.
2. Double-click Payment Vouchers.
3. Click Form and select New to create a new batch.
4. Click Form and select New to create a new payment voucher.
5. Select A/P in the Voucher Type field.
6. Enter a code in the Vendor Code field.

Types of Vouchers

• Debit or Payment voucher.
• Credit or Receipt voucher.
• Supporting voucher.
• Non-Cash or Transfer voucher (Journal voucher)

Difference between Source Document and Voucher

By default in Tally. ERP 9, there are 18 different pre-defined Voucher types (where Payroll feature is enabled, the number of pre-defined voucher types will be 20). Voucher type pertains to Accounting, Inventory and Payroll. These are used for recording various transactions according to the user needs.

Contra voucher type is used in tally to transfer amount from one bank to another.

A journal voucher is a document on which is stored the essential information about an accounting transaction. This voucher contains the following information: Unique identifying number. Transaction date.

A voucher is a bond of the redeemable transaction type which is worth a certain monetary value and which may be spent only for specific reasons or on specific goods. Examples include housing, travel, and food vouchers.

The equivalent back up document for a transaction not involving the movement of money is called a journal voucher. Examples of ‘non-cash’ transactions include to recognise a donation in kind of a computer, to correct a coding error in a previous closed month, to charge interest on a loan or depreciate fixed assets.

JVs

Journal voucher in Tally is an important voucher which is used to make all kind of adjustment entries, credit purchases or sales, fixed assets purchase entries. In order to pass entries as journal voucher we have to press “F7” shortcut key from accounting Voucher screen on Gateway of Tally.

When buying with cash or any transaction that involves giving the company money by actually paying it to the company or the company’s bank account it will always fall under the CPJ (Cash payments journal). This also includes payments for things such as telephone bills, rent expense, cash drawings and paying salaries.

The imprest amount is the fixed amount of cash that is presumed to be located in a petty cash box. When the petty cash box is replenished, the cash comes from the regular cash account, rather than the petty cash account, so the imprest amount remains the same.

The first column that is posted to the General Ledger is the bank column of the Cash Receipts Journal. Because Cash is an asset, and assets increase on the debit side, you will post the Total Receipts amount to the Bank Account of the General Ledger on the Debit side.

To prepare a Proof of Cash:

1. Start with a beginning balance, typically a year-end balanced previously reconciled.
2. Reconcile receipts.
3. Reconcile disbursements.
4. Complete it with the ending balance, typically the current year-end.

The cash receipts journal is used to record all transactions involving the receipt of cash, including such transactions as cash sales, the receipt of a bank loan, the receipt of a payment on account, and the sale of other assets such as marketable securities.