How do businesses collect your data? Companies capture data in many ways from many sources. “Customer data can be collected in three ways: by directly asking customers, by indirectly tracking customers, and by appending other sources of customer data to your own,” said Hanham.

The types of data collected by companies can include information on a fitness watch, a user’s IP address, past search queries, a user’s location, and even the ads that someone clicks on online.

Personal data is information that relates to an identified or identifiable individual. What identifies an individual could be as simple as a name or a number or could include other identifiers such as an IP address or a cookie identifier, or other factors.

General Data Protection Regulation

The UK GDPR sets out seven key principles:

• Lawfulness, fairness and transparency.
• Purpose limitation.
• Data minimisation.
• Accuracy.
• Storage limitation.
• Integrity and confidentiality (security)
• Accountability.

GDPR checklist for data controllers. Are you ready for the GDPR? Our GDPR checklist can help you secure your organization, protect your customers’ data, and avoid costly fines for non-compliance. To understand the GDPR checklist, it is also useful to know some of the terminology and the basic structure of the law.

Take the right approach to GDPR compliance

1. Access. The first step toward GDPR compliance is to access all your data sources.
2. Identify. Once you’ve got access to all the data sources, the next step is to inspect them to identify what personal data can be found in each.
3. Govern.
4. Protect.
5. Audit.

To do this, you will need documented evidence of your:

1. Data protection policy.
2. Training policy.
3. Information security policy.
4. DPIA (data protection impact assessment) procedure.
5. Retention of records procedure.
6. Subject access request form and procedure.
7. Privacy procedure.
8. International data transfer procedure (where relevant)

But when it looked at organisations that had already completed their compliance preparations, it found that 88% spent more than $1 million and 40% spent more than $10 million. These findings demonstrate how quickly costs can spiral and how often organisations underestimate the cost of GDPR compliance.

Th EU GDPR sets a maximum fine of €20 million (about £18 million) or 4% of annual global turnover – whichever is greater – for infringements.

These data include genetic, biometric and health data, as well as personal data revealing racial and ethnic origin, political opinions, religious or ideological convictions or trade union membership.

Whereas the Data Protection Act only pertains to information used to identify an individual or their personal details, GDPR broadens that scope to include online identification markers, location data, genetic information and more.

Processing personal information without an automated system such as a computer. Since 1 April 2019, members of the House of Lords, elected representatives and prospective representatives are also exempt.

Answer. Personal data is any information that relates to an identified or identifiable living individual. Different pieces of information, which collected together can lead to the identification of a particular person, also constitute personal data.

Non (Personally Identifiable Information) PII Data Non-PII data, is simply data that is anonymous. This data can not be used to distinguish or trace an individual’s identity such as their name, social security number, date and place of birth, bio-metric records etc.

Under certain circumstances, any of the following can be considered personal data: A name and surname. A home address. An email address.

The following personal data is considered ‘sensitive’ and is subject to specific processing conditions: personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs; trade-union membership; data concerning a person’s sex life or sexual orientation.

Data Examples:

• Building plans and associated information.
• Contracts with third-party entities.
• Donor records (individual)
• Employee records (multiple types)
• Emergency planning information.
• Human subject research.
• Immigration documents (such as visas)
• Intellectual or other proprietary property.

Sensitive information is data that must be protected from unauthorized access to safeguard the privacy or security of an individual or organization. Such information includes trade secrets, acquisition plans, financial data and supplier and customer information, among other possibilities.

Under the GDPR and Data Protection Act 2018 you may share information without consent if, in your judgement, there is a lawful reason to do so, such as where safety may be at risk.

Necessary, proportionate, relevant, adequate, accurate, timely and secure: ensure that the information you share is necessary for the purpose for which you are sharing it, is shared only with those individuals who need to have it, is accurate and up- to-date, is shared in a timely fashion, and is shared securely (see …

The short answer is that you’re not. Unless you get express permission from the customer (not automatically opting them in.) The only time you are allowed to share emails is when it is vital to the service you are providing. For example, sending email addresses to a courier for confirmation of delivery.

In summary, you can process personal data without consent if it’s necessary for: A contract with the individual: for example, to supply goods or services they have requested, or to fulfil your obligations under an employment contract. This also includes steps taken at their request before entering into a contract.

The law provides six legal bases for processing: consent, performance of a contract, a legitimate interest, a vital interest, a legal requirement, and a public interest. First, most organizations ask if they have to have consent to process data.

You must have a valid lawful basis in order to process personal data. There are six available lawful bases for processing. No single basis is ‘better’ or more important than the others – which basis is most appropriate to use will depend on your purpose and relationship with the individual.

Lawful basis for processing personal data These are: The consent of the individual; Performance of a contract; Compliance with a legal obligation; In the legitimate interests of company/organisation (except where those interests are overridden by the interests or rights and freedoms of the data subject).

Recital 40 of the GDPR states that in order for processing to be lawful, personal data should be processed on the basis of the consent of the data subject concerned or some other legitimate basis.

LEGITIMATE INTERESTS as a legal ground for processing personal information. The ICO’s draft guidance on Consent states: consent is one lawful basis for processing, but there are five others. Consent won’t always be the easiest or most appropriate.

There’s no defined process, but you should approach the LIA by following the three-part test:

• The purpose test (identify the legitimate interest);
• The necessity test (consider if the processing is necessary); and.
• The balancing test (consider the individual’s interests).