If a school discloses an eligible student’s treatment records for purposes other than treatment, the treatment records are no longer excluded from the definition of “education records” and are subject to all other FERPA requirements, including the right of the eligible student to inspect and review the records.

Often, the permanent record must be kept indefinitely, although some states do set a retention time, such as 60 to 100 years. The temporary record includes most other student information and schools may be required to keep such records for a period of three to six years.

FERPA requires that educational agencies and institutions comply with a request by a parent or eligible student for access to education records within a reasonable period of time, but not more than 45 days after receipt of a request.

The annual notification must include information regarding a parent’s right to inspect and review his or her child’s education records, the right to seek to amend the records, the right to consent to disclosure of personally identifiable information from the records (except in certain circumstances), and the right to …

FERPA generally prohibits the improper disclosure of personally identifiable information derived from education records. Thus, information that an official obtained through personal knowledge or observation, or has heard orally from others, is not protected under FERPA.

Examples of educational records include: grades / transcripts. student schedules. exams, papers, theses, etc. student email.

What is “Directory Information”? FERPA defines “directory information” as information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed.

By signing the consent form, students give the College authority to share information contained in the student’s educational record to their parent or guardian. FERPA does not allow for information to be released on the assumption that if the student is in the room that they have given their consent.

Education records contain information about a student, such as: a student’s name, address, and telephone number; a parent’s or guardian’s name and contact information; grades and test scores; health and immunization records; discipline reports; documentation of attendance; schools attended; courses taken; awards …

Directory information is the information the college is able to release regarding a student unless the student requests OTC not release it. Directory information includes: Student name. Major field of study. Part-time or full-time status.

The school or district may disclose directory information from education records without consent as long as it has notified parents/guardians and eligible students of the: Types of information the school or district has designated as directory information.

Directory information includes, but is not limited to, the student’s name; address; telephone listing; electronic mail address; photograph; date and place of birth; major field of study; grade level; enrollment status (g., undergraduate or graduate, full-time or part-time); dates of attendance; participation in …

While student disciplinary records are protected as education records under FERPA, there are certain circumstances in which disciplinary records may be disclosed without the student’s consent.