Ethics are the set of moral principles that guide a person’s behavior. These morals are shaped by social norms, cultural practices, and religious influences. Ethics reflect beliefs about what is right, what is wrong, what is just, what is unjust, what is good, and what is bad in terms of human behavior.

REFERENCES: AR 25-50, Preparing and Managing Correspondence and DA Pamphlet 600-67, Effective Writing for Army Leaders.

The Army Regulation (AR) 25-50 Preparing and Managing Correspondence is the United States Army’s administrative regulation that “establishes three forms of correspondence authorized for use within the Army: a letter, a memorandum, and a message.”

ARMY

Name five Army standards of effective writing. Answer:  Clear – able to be understood in a quick reading  Concise – few words and short words  Correct spelling, grammar, and mechanics  Bottom line up front  Active voice 3.

The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. a. The ARIMS applies to— (1) All unclassified Army records, including For Official Use Only (FOUO), regardless of medium.

around 5-10 years

Lesson Activity 2 – Building Office Record List (ORL)

1. Lesson Activity 2 – Building Office Record List (ORL)
2. Click on ORLS AND FOLDERS.
3. Create an ORL from scratch:
4. – Click on Create Office Records List (ORL)
5. – Select the correct Office Symbol.
6. – Select Correct Year.
7. – Click on Office Records List (ORL)

AFI 33-322, which implements this CFR requirement, requires Commanders and Civilian Directors at all levels to provide a Records Management Plan “within 60 days of taking command” for implementing the RM Program for their units.

Provides assistance to OPR in submitting and ensuring requests for new, updated, or deleted records retention recommendations are properly coordinated using an AF Form 525 or its equivalent.

NARA

Federal employees are responsible for making and keeping records of their work. Federal employees have three basic obligations regarding Federal records: Create records needed to do the business of their agency, record decisions and actions taken, and document activities for which they are responsible.

An effective records management process contains at least five components: record creation, internal and external record distribution, record usage, record maintenance, and record archival and disposal.

National Archives and Records Administration (NARA)

Conducting periodic compliance evaluations of records management programs. Developing policies, standards, and procedures for records management. Ensuring all HHS employees, including senior officials and contractors are aware of their programmatic and individual records management responsibilities.

How information is managed is dependent on all of the following EXCEPT: The volume of information.

The Federal Records Act (44 U.S.C. 31) and corresponding Code of Federal Regulations (CFRs) require all federal agencies to maintain records that document their activities, file records for safe storage and efficient retrieval, and dispose of records according to agency schedules.

Federal records are all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business. The National Archives serves as the primary source for records management information in the federal government.

Records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or …

According to the life cycle concept, records go through three basic stages:

1. creation (or receipt),
2. maintenance and use, and.
3. disposition.

7 years

Federal law mandates that a provider keep and retain each record for a minimum of seven years from the date of last service to the patient. For Medicare Advantage patients, it goes up to ten years.

Ways to Manage Your Inactive Records

1. Use a Third Party Manager. The most obvious is that you outsource your record storage and access to Record Grabber.
2. Keep Inactive Records Offsite.
3. Organize by Active and Inactive.
4. Handling Digital Older Records.

Accurate Recovery will complete a file purge to remove inactive files from an active file storage room (based on current retention schedules) leaving more space for active files in shelving. Purges are typically performed annually but may be done quarterly due to restricted space.

Digital storage is probably the most popular and efficient way to store your inactive files.

Basics. Inactive files consist of paperwork and other information that is no longer required to conduct daily business. These files might consist of tax forms from three years ago, purchase orders for products that have already sold, or information about customers who last bought from you more than a year ago.

Any patient who has not been to the practice within 18 months is considered an inactive patient. This designation has true meaning. When a practice goes through a valuation process for a potential sale, inactive patients do not count as part of the practice or contribute to its value.

Active records are those in which the person on the record has had some sort of dealings with the business fairly recently. For example, if you went to the dentist last week or even a few months ago, then your record would be considered active.

what constitutes an active file as opposed to an inactive file. criteria is established by each individual practice. files that feature pull out drawers that contain a metal bar equipped to handle letter size or legal size. vertical files.